The Different Ways Your Staff May Be Stealing Time and What You Can Do About It

stop employee time theft with biometric identification

Biometric identification has proven to help stop employee time theft and increase profits.

Time theft can occur in your business when you pay an employee(s) for work they either have not done, or you pay them for time when they were not on the premises. With the growing remote and mobile workforce, time theft has become a much bigger issue for employers. In fact, it has become so big, millions of dollars are being lost every year in productivity. Some other businesses are using factoring invoice companies to pay employees who have cheated the system. This puts a dent in cash flow by paying for work that was not completed.

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The ROI of Biometric Employee Time and Attendance

Manual Time and Attendance is a Risk

roi of workforce management technology

Many businesses are still on the fence about whether to adopt biometrics for employee time and attendance. This case study may change your mind.

As more businesses evaluate the use of biometrics for employee time and attendance to replace outdated workforce management solutions, many are still on the fence and remain skeptical about the actual benefits that could be realized. After all, there is a clear distinction between implementing biometrics because it has been positioned as the most effective alternative to eliminate buddy punching, lower payroll costs, and boost employee productivity and accountability and actually realizing a positive return on investment after deployment.

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The Top 5 Uses of Biometrics Across the Globe

Uses of biometrics across the globe is on the rise.

From border and immigration control to identifying criminals to time and attendance in workforce management, the practical uses of biometrics are growing rapidly. Source: Pixabay

Over the years, we have seen steady upward growth of biometric technology across the globe for myriad reasons but mostly due to the fact that personal identification and authentication is considered more and more important. From border and immigration control to identifying criminals to time and attendance in workforce management, the practical uses of biometrics are growing rapidly.

Many businesses consider biometrics to be applicable for government use only but they are quickly learning that the applications of biometrics extend far beyond the government use exclusively. In this post, we will discuss the top 5 uses of biometric technology across the globe — places where the technology is used to create more security and convenience for everyday citizens.

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The Benefits of Measuring Employee Time and Attendance with a Biometric Time Clock

A biometric time clock is the most efficient workforce management tool for a number of reasons

Biometric Time Clocks are a more accurate way to measure employee time and attendance. Source: Pixabay

The days are gone when managers kept manual journals of employee time and attendance to calculate hours worked. These antiquated ways of measuring employee time and attendance do not have the ability to efficiently prevent buddy punching or time theft. Therefore, more companies are looking for a better solution to measure employee working hours and discovering that a biometric time clock offers a more secure alternative to manual timesheets.

A biometric time and attendance system is the automated method of recognizing an employee based on a physiological or behavioral characteristic. The most common biometric features used for employee identification are faces, fingerprints, finger veins, palm veins, irises, and voice patterns. When an employee attempts identification by their biological traits, a biometric hardware device compares the new scan to all available templates in order to find an exact match.
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Improving Workforce Accountability and Productivity with a Biometric Time Clock

Biometric time clock for employee accountability and productivity

Workforce accountability is not an easy thing to quantify, but its importance, along with productivity, has a significant impact on work environment, corporate culture and employee attitude. Source: Pixabay

If you have identified employee accountability as an issue for your business, you may have already taken measures to find the source behind the problem. Most likely, you have looked into the effectiveness of your leadership, the clarity of your strategic direction, employee engagement, and the execution philosophy of the firm. You may have also studied your employee monitoring and review system. Chances are if you took this step then you probably studied what technology you are using to help keep the gears of the business machine operating.  If you suddenly discovered that you are not using modern technology to safeguard your inventory and profits and more effectively track employee time and attendance with a biometric time clock, you may have uncovered a crack in the shell of your staff accountability platform.

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Tension Free Workforce Management – Myth or Reality?

Tension free workforce management

You don’t have to feel that a stress free workforce management implementation is a myth, and that the only way you can be tension free is by entering a forest

For a lot of employers, proper workforce management is worrisome. From ensuring proper time and attendance to avoiding payroll errors and buddy punching, workforce management can be difficult without a proper system in place. Even though new workforce management technologies emerge on a regular basis that simplify and streamline workflow, a tension free workplace seems more like a myth than reality to more employers than we may think. But is it really?

There are many workforce management technology solutions that exist which address the unique issues that companies face. These solutions are designed to automate all workforce management tasks including payroll, employee time and attendance, and employee performance.

However, having such a system in place may not always necessarily eliminate all employer workforce management tensions.

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EMS & Fire Departments Reduce “Buddy Punching” with Biometric Finger Scanners

biometrics to prevent buddy punching

The use of biometrics to prevent buddy punching in workforce management is increasing.

The following guest post was submitted by eSchedule, a complete suite of “modules” that allows organizations to get organized and streamline many of their daily operations.

The public safety industry is dynamic and ever-changing. Paramedics, firefighters and EMTs work 24 hours-a-day to keep us safe and healthy. Whether they’re a dedicated volunteer or they’ve chosen it as a full-time line of work, we can’t thank these individuals enough.

Ambulance companies and fire departments nationwide are suffering from a lack of volunteers. Given this, many have turned to hiring staff to offset the loss. For departments of all kinds, keeping track of schedules and assuring accurate timekeeping has become a priority.

eSchedule — a leader in workforce management software — has partnered with M2SYS to offer biometric finger scanners to EMS and fire departments who are looking to offer a secure means for accurate timekeeping. Firefighters, EMTs, paramedics and other public safety entities including hospitals and 911 centers are using the EMS scheduling software in conjunction with the M2-EasyScan™ fingerprint reader. This allows the companies to keep an eye on “buddy punching” — employees who punch a fellow co-worker in or out by using a standard username and password.

For more information on eSchedule, click here.

The Bahrain Ministry of Social Development deployed our Timeshield™ standalone biometric time and attendance tracking device in more than 30 branch offices.

Three Approaches to Improve Workforce Management Efficiency

Improving employee efficiency is key

Workforce Efficiency

Simple efforts such as integrating a biometric timeclock can result in achieving higher employee efficiencies

A lot of organizations have abandoned the typical 40 hour work week as the standard that we live by, which makes sense. Most employees work longer hours than their ancestors as consumer choices continue to exponentially multiply and pressure increases to boost revenues and remain competitive. Increased work hours do not necessarily mean increased efficiency though. Conversely, an increase in work-hours may sometimes have a negative effect on employee efficiency.

The question then becomes: How can you improve employee efficiency when work hours increase? Here are three ways to improve employee efficiency and productivity:

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Biometrics for Workforce Management: Skip the Expensive Maintenance Contracts

Biometric workforce management maintenance contract

These tools are actually not necessary for the maintenance of biometric workforce management solutions

Biometric technology plays a vital role when it comes to workforce management by providing a foolproof mechanism to accurately track employee time and attendance and process payroll. Biometric time and attendance systems have become more of a necessity in environments such as manufacturing plants, transport and distribution, retail operations, corporate management, schools and universities, government offices – essentially, nearly all workforce environments.

A lot of organizations are implementing biometric workforce management systems to eliminate employee time theft. Biometric workforce management systems can be configured with a variety of hardware modalities including; fingerprint, finger vein, iris, facial, and voice recognition and are easily integrated into workforce management software. The use of biometrics for employee time and attendance has the potential to pay multiple dividends to employers including the elimination of altering manual time sheets that can lead to productivity losses.

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Do Biometrics Ensure Efficient Payroll Processing?

Biometric technology can increase the efficiency of payroll processing systems by providing undisputed employee time and attendance records for more efficient and acurate payroll processing

Biometric technology can increase the efficiency of payroll processing systems by providing undisputed employee time and attendance records for more efficient and acurate payroll processing

Efficient payroll processing is a vital part of any businesses and since it is directly associated with employee compensation, system weaknesses and vulnerabilities could affect accuracy. It is important to understand that payroll involves more than simply compensating your employees for the time they have worked, and inaccuracies may lead to unnecessary payroll expenses. That is why many businesses worldwide are moving to implement biometric technology to establish more accurate and efficient payroll processing. Continue reading →