Time theft can occur in your business when you pay an employee(s) for work they either have not done, or you pay them for time when they were not on the premises. With the growing remote and mobile workforce, time theft has become a much bigger issue for employers. In fact, it has become so big, millions of dollars are being lost every year in productivity. Some other businesses are using factoring invoice companies to pay employees who have cheated the system. This puts a dent in cash flow by paying for work that was not completed.
The days are gone when managers kept manual journals of employee time and attendance to calculate hours worked. These antiquated ways of measuring employee time and attendance do not have the ability to efficiently prevent buddy punching or time theft. Therefore, more companies are looking for a better solution to measure employee working hours and discovering that a biometric time clock offers a more secure alternative to manual timesheets.
A biometric time and attendance system is the automated method of recognizing an employee based on a physiological or behavioral characteristic. The most common biometric features used for employee identification are faces, fingerprints, finger veins, palm veins, irises, and voice patterns. When an employee attempts identification by their biological traits, a biometric hardware device compares the new scan to all available templates in order to find an exact match.
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If you have identified employee accountability as an issue for your business, you may have already taken measures to find the source behind the problem. Most likely, you have looked into the effectiveness of your leadership, the clarity of your strategic direction, employee engagement, and the execution philosophy of the firm. You may have also studied your employee monitoring and review system. Chances are if you took this step then you probably studied what technology you are using to help keep the gears of the business machine operating. If you suddenly discovered that you are not using modern technology to safeguard your inventory and profits and more effectively track employee time and attendance with a biometric time clock, you may have uncovered a crack in the shell of your staff accountability platform.
For a lot of employers, proper workforce management is worrisome. From ensuring proper time and attendance to avoiding payroll errors and buddy punching, workforce management can be difficult without a proper system in place. Even though new workforce management technologies emerge on a regular basis that simplify and streamline workflow, a tension free workplace seems more like a myth than reality to more employers than we may think. But is it really?
There are many workforce management technology solutions that exist which address the unique issues that companies face. These solutions are designed to automate all workforce management tasks including payroll, employee time and attendance, and employee performance.
However, having such a system in place may not always necessarily eliminate all employer workforce management tensions.
The following guest post was submitted by eSchedule, a complete suite of “modules” that allows organizations to get organized and streamline many of their daily operations.
The public safety industry is dynamic and ever-changing. Paramedics, firefighters and EMTs work 24 hours-a-day to keep us safe and healthy. Whether they’re a dedicated volunteer or they’ve chosen it as a full-time line of work, we can’t thank these individuals enough.
Ambulance companies and fire departments nationwide are suffering from a lack of volunteers. Given this, many have turned to hiring staff to offset the loss. For departments of all kinds, keeping track of schedules and assuring accurate timekeeping has become a priority.
eSchedule — a leader in workforce management software — has partnered with M2SYS to offer biometric finger scanners to EMS and fire departments who are looking to offer a secure means for accurate timekeeping. Firefighters, EMTs, paramedics and other public safety entities including hospitals and 911 centers are using the EMS scheduling software in conjunction with the M2-EasyScan™ fingerprint reader. This allows the companies to keep an eye on “buddy punching” — employees who punch a fellow co-worker in or out by using a standard username and password.
For more information on eSchedule, click here.
Biometric technology plays a vital role when it comes to workforce management by providing a foolproof mechanism to accurately track employee time and attendance and process payroll. Biometric time and attendance systems have become more of a necessity in environments such as manufacturing plants, transport and distribution, retail operations, corporate management, schools and universities, government offices – essentially, nearly all workforce environments.
A lot of organizations are implementing biometric workforce management systems to eliminate employee time theft. Biometric workforce management systems can be configured with a variety of hardware modalities including; fingerprint, finger vein, iris, facial, and voice recognition and are easily integrated into workforce management software. The use of biometrics for employee time and attendance has the potential to pay multiple dividends to employers including the elimination of altering manual time sheets that can lead to productivity losses.
Word is spreading across the workforce management landscape about the benefits of using biometric employee identification for time and attendance. Most notably, biometric technology has proven to:
- be a more affordable alternative to expensive wall mounted time clocks
- eliminate “buddy punching” resulting in a more productive work force
- reduce payroll inflation and payroll error rates
- be more secure and efficient than a PIN or ID card
Recently, we teamed up with Fujitsu to offer an educational webinar to our healthcare community about the benefits of palm vein biometric employee identification as a workforce management tool including:
- the problems with traditional punch options
- introduction to our RightPunch™ PC-based biometric time clock
- the architecture and process flow of RightPunch™
- advantages of using Fujitsu’s palm vein biometric modality
- advantages of using biometrics for employee ID
- case studies of successful deployments for our RightPunch™ biometric time clock
When: February 9, 2012
11:00 am EST, 8:00 am PST, 16:00 pm BST, 17:00 pm (CEST), 23:00 pm (SGT), 0:00 (JST)
Where: tweetchat.com (hashtag #biometricchat)
What: Tweet chat on biometrics for employee identification in workforce management
Topics: Advantages of using biometrics, ROI metrics, common misunderstandings of biometrics, future trends
We took a temporary hiatus in January, but we are back in February with a fresh new subject to discuss on the monthly #biometricchat – biometrics in workforce management. Happy to announce that this month’s guest for the chat will be Scott Barker, a product marketing manager with Kronos, Inc. (@Kronosinc on Twitter) who will be answering questions about the applications of biometric employee identification in workforce management, specifically:
1. Metrics that businesses can use to measure their ROI after investing in biometric employee identification
2. Common misunderstandings about biometric technology
3. Future trends for biometrics in workforce management
4. Advantages of using biometrics
Just in case you are interested in participating but are new to Tweet chats, please read this post which outlines the instructions and procedures. We hope that you will join us for the discussion, and please spread the word among your colleagues and friends.
Do you have any questions that you would like to ask Scott? Please send them to: firstname.lastname@example.org or come prepared with your questions, comments and feedback on Thursday, February the ninth at 11am EST.
Today, M2SYS announced that another California State University campus has incorporated their RightPunch™ biometric time clock using palm vein technology to keep track of employee time and attendance. California State University, Fresno Association, Inc. has implemented the M2SYS RightPunch™ palm vein biometric employee identification technology with Kronos Time and Attendance Software to help optimize labor tracking performance. Click here for a copy of the news release.
Joining with Cal Poly Pomona Foundation, Inc. who currently uses palm vein biometrics with the RightPunch™ biometric time clock, California State University, Fresno Association, Inc. chose to implement a PC-based biometric time clock with their Kronos Time and Attendance software to more efficiently manage and track labor costs and reduce employee time theft. In addition, California State University, Fresno Association, Inc. also sought to speed punch times and avoid costly legal expenses and legal fees which can often be a tremendous financial and resource burden.
RightPunch™ drastically reduces payroll error rates and helps expedite the clock in/clock out process to boost employee productivity and increase accountability. Plus, RightPunch™ is a more affordable alternative to a wall mounted biometric time clock and is powered by the M2SYS Hybrid Biometric Platform™ which offers support for fingerprint, finger vein, palm vein and iris recognition, ensuring that 100% of employees are reliably and consistently identified.
We welcome California State University, Fresno Association, Inc. into the M2SYS family of RightPunch™ users and look forward to working with more institutes of higher education and all others to help implement biometric time clocks to efficiently track employee time and attendance.
Today M2SYS announced another partnership to broaden the reach of RightPunch™ a PC-based biometric time clock designed as an affordable alternative to a wall mounted time clock or a way to augment exist time clocks. We are proud to say that RedPrairie Corporation, a leader in enterprise workforce management software and labor tracking solutions that improve employee performance will now offer the RightPunch™ biometric time clock as a complement to their existing workforce optimization tools.
Many companies are already using the RightPunch™ biometric time clock and realizing the benefits after switching from paper time sheets, non-biometric time clocks or outdated time and attendance systems. Among the long list of benefits that a PC-based biometric time clock can bring to a company seeking to lower costs, raise employee productivity and maximize return on investment with a workforce management application the following are important benefits for companies to consider that seek to control labor costs:
- Increased employee productivity by eliminating time theft and speeding up punch times.
- Strengthened security and efficiency over ID cards or personal identification numbers (PINs).
- Reduction of payroll inflation and payroll error rates.
- Ensuring compliance with labor tracking laws by establishing a concrete audit trail of punch activity.
- Offline punch capture and schedule enforcement to ensure accurate data and compliance in cases of network loss.
M2SYS has developed a customized version of RightPunch™ that interfaces with RedPrairie’s workforce management platform and communicates with RedPrairie time and attendance software to seamlessly submit stored punches, enforce schedule restrictions and provide access to employee self service features. RightPunch™ also has an optional touch screen interface allowing it to run on kiosks or terminals that can be mounted to the wall just like a traditional time clock. Under the terms of the partnership, RedPrairie will market and resell the RightPunch™ biometric time clock to its customers and prospects.
We are excited for the future of PC-based biometric time clocks and the benefits they can bring to companies seeking to fortify their workforce management software solutions. Please contact us with comments or feedback on this partnership or any other questions about our RightPunch™ solution.
A link to the press release announcing the partnership between M2SYS and RedPrairie can be found here.