The Benefits of Measuring Employee Time and Attendance with a Biometric Time Clock

A biometric time clock is the most efficient workforce management tool for a number of reasons

Biometric Time Clocks are a more accurate way to measure employee time and attendance. Source: Pixabay

The days are gone when managers kept manual journals of employee time and attendance to calculate hours worked. These antiquated ways of measuring employee time and attendance do not have the ability to efficiently prevent buddy punching or time theft. Therefore, more companies are looking for a better solution to measure employee working hours and discovering that a biometric time clock offers a more secure alternative to manual timesheets.

A biometric time and attendance system is the automated method of recognizing an employee based on a physiological or behavioral characteristic. The most common biometric features used for employee identification are faces, fingerprints, finger veins, palm veins, irises, and voice patterns. When an employee attempts identification by their biological traits, a biometric hardware device compares the new scan to all available templates in order to find an exact match.
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Tension Free Workforce Management – Myth or Reality?

Tension free workforce management

You don’t have to feel that a stress free workforce management implementation is a myth, and that the only way you can be tension free is by entering a forest

For a lot of employers, proper workforce management is worrisome. From ensuring proper time and attendance to avoiding payroll errors and buddy punching, workforce management can be difficult without a proper system in place. Even though new workforce management technologies emerge on a regular basis that simplify and streamline workflow, a tension free workplace seems more like a myth than reality to more employers than we may think. But is it really?

There are many workforce management technology solutions that exist which address the unique issues that companies face. These solutions are designed to automate all workforce management tasks including payroll, employee time and attendance, and employee performance.

However, having such a system in place may not always necessarily eliminate all employer workforce management tensions.

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5 Reasons Why Integrating a Biometric Time Clock Saves Money

biometric-time -clock-saves-money

Biometric time clock saves money by eliminating time theft and increasing productivity.

Managing employee time and attendance is a vital part of any businesses and since it is directly associated with measuring productivity, weaknesses and vulnerabilities could have serious negative consequences to the bottom line. Productivity declines that impact profits force companies to look for a more secure, accurate, and cost effective way of managing employee time and attendance. Often times, the answer to increasing employee productivity can be found through the use of a biometric time clock.

Although there is very little argument regarding the security and convenience of using biometric time clocks, many people question the cost effectiveness of this cutting edge technology. In today’s post we will discuss why we think integrating a biometric time clock for employee time and attendance saves you money. Continue reading →

Biometrics for Workforce Management: Skip the Expensive Maintenance Contracts

Biometric workforce management maintenance contract

These tools are actually not necessary for the maintenance of biometric workforce management solutions

Biometric technology plays a vital role when it comes to workforce management by providing a foolproof mechanism to accurately track employee time and attendance and process payroll. Biometric time and attendance systems have become more of a necessity in environments such as manufacturing plants, transport and distribution, retail operations, corporate management, schools and universities, government offices – essentially, nearly all workforce environments.

A lot of organizations are implementing biometric workforce management systems to eliminate employee time theft. Biometric workforce management systems can be configured with a variety of hardware modalities including; fingerprint, finger vein, iris, facial, and voice recognition and are easily integrated into workforce management software. The use of biometrics for employee time and attendance has the potential to pay multiple dividends to employers including the elimination of altering manual time sheets that can lead to productivity losses.

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@Fresno_State using @M2SYS @Right_Punch Biometric Time Clock for Employee Time & Attendance

RightPunch is a PC-based biometric time clock used to help create efficiencies for employee time and attendance

RightPunch™ PC-based biometric time clock

Today, M2SYS announced that another California State University campus has incorporated their RightPunch™ biometric time clock using palm vein technology to keep track of employee time and attendance. California State University, Fresno Association, Inc. has implemented the M2SYS RightPunch™ palm vein biometric employee identification technology with Kronos Time and Attendance Software to help optimize labor tracking performance. Click here for a copy of the news release.

Joining with Cal Poly Pomona Foundation, Inc. who currently uses palm vein biometrics with the RightPunch™ biometric time clock, California State University, Fresno Association, Inc. chose to implement a PC-based biometric time clock with their Kronos Time and Attendance software to more efficiently manage and track labor costs and reduce employee time theft. In addition, California State University, Fresno Association, Inc. also sought to speed punch times and avoid costly legal expenses and legal fees which can often be a tremendous financial and resource burden.

RightPunch™ drastically reduces payroll error rates and helps expedite the clock in/clock out process to boost employee productivity and increase accountability. Plus, RightPunch™ is a more affordable alternative to a wall mounted biometric time clock and is powered by the M2SYS Hybrid Biometric Platform™ which offers support for fingerprint, finger vein, palm vein and iris recognition, ensuring that 100% of employees are reliably and consistently identified.

We welcome California State University, Fresno Association, Inc. into the M2SYS family of RightPunch™ users and look forward to working with more institutes of higher education and all others to help implement biometric time clocks to efficiently track employee time and attendance.


Does Being Overly Productive Absolve an Employee from Time Theft?

Does employee productivity justify time theft?The negative effects of employee time theft on a company are well documented.  Time theft not only drains profits but it can also lower employee morale, stifle accountability and damage loyalty.  Despite these facts, employees who are overly productive at work may feel that they are entitled to occasionally sneak a couple of extra minutes here and there on breaks or during working hours because they more than make up for it through high productivity.  Their philosophy about time theft is rooted in the misconception that performance above and beyond standard job responsibilities and exceeding established expectations is somehow entitlement to steal time.

Not only is this a fallacy and a ridiculous justification of time theft, but what these employees may not realize is the ripple effect that this type of rationalization can have on other staff through the power of influence.  Overly productive employees tend to be role models within a working environment by setting a good example and proving that with dedication, focus and determination, goals can be met and exceeded.  As role models, they are closely watched by other employees who want to be successful and move up the ladder, mimicking their habits and copying their actions with the hope that it will help them to become more productive too.  However, if a model employee sets an example that occasional time theft is earned by being overly productive, they send the wrong message to others that may be following in their tracks exacerbating the problem and multiplying the negative effects in can have on a company.

As we stated in a blog post last month and a recent White paper on the detrimental effects of time theft,

If everyone in a 100 employee organization took a 15 minute extended lunch each day, that would equate to 1,200 free vacation days per year.”

Justifying employee time theft due to high levels of productivity is a dangerous practice because of the impression that it can leave on other employees and ultimately the negative repercussions it creates for a company.  Instead, be proactive about publicly recognizing and rewarding employees for exceeding expectations to set an example that outperforming goals while following the rules is ethical and a strong motivator to quickly advance in a career.  Work quickly to quash employee habits that center on strong production but occasional time theft so they do not spread to others.

What strategies have you used to stop time theft from highly productive employees?

It Takes a Few Seconds to Lose Billions – the Numbers Tell the Story

Labor tracking is a good way to assess employee time theftThe problem of employee time theft and how to rectify it is starting to gain traction with employers across the world.  As we pointed out in a recent White paper about eliminating time theft and increasing profits with PC-based biometrics, employee theft directly causes 1/3 of all corporate bankruptcies in the U.S. and of the many ways that employees bilk their employers, time theft is often considered one of the most preventable.  In a fiercely competitive global economy where employee efficiency and productivity are often key catalysts in the success or failure of a business, this is a particularly important subject to understand and address.

At its core, time theft doesn’t appear to be an overly egregious violation.  An employee shows up a few minutes late for work, takes 2 extra minutes for lunch or on a scheduled break each day and no one notices or really cares.  After all, what’s a couple of minutes of lost time going to mean in the grand scheme of things, especially if they work for a company that realizes billions of dollars per year in revenue?  Breaking down the numbers can provide a closer look at how much a few seconds or a few minutes can add up over the long term, as reported in our White paper:

“Employees taking lunch breaks just 15 minutes past their allotted time can equate to about an extra day of vacation per month, every month.”

“If every employee in a 100 employee organization took a 15 minute extended lunch each day, that would equal 1,200 free vacation days per year.”

Plugging holes in internal infrastructure can also help stop profits from bleeding due to employee time losses.  If an organization uses manual login procedures, entering a personal identification number (PIN) can take a few minutes each day if you add up clocking in/out with lunch and regularly scheduled breaks.  We estimated that for a company with 150 employees, this can translate into 18.5 days lost each month due to manual login procedures.

Cal Poly Pomona University recently switched over to using a PC-based biometric time and attendance interface and estimated that it saved their employees at least 2-3 minutes per day and boosted productivity significantly.

If you have not had the opportunity to review our White paper, it’s an easy read and will leave you smarter about the topic of strategies to eliminate time theft and boost employee productivity and accountability. The numbers tell the story.

What other strategies have you used to help lower time lost for your employees that have been successful?

Can Biometric Technology Bring Law and Order to the Wild West Of Retail?

Welcome to the Wild West of Retail

In these Wild West days of personal identification and loose security in retail, employees and customers can easily get away with pretending to be someone else or effortlessly take advantage of insecure store policies:

Running late and need someone else to clock you in?  No problem, just call a work buddy and they can take care of it for you.

Need an override on a transaction but the manager is busy?  No worries, grab their keys/ID card/PIN and take care of it yourself.

Out of razor blades for shaving?  Just grab a box from the storage room at work, no one will ever notice and besides, your employer will write it off as shrink.

Stole something and want to return it without a receipt? That’s easy at a store that doesn’t have a strict return policy.

More and more retail establishments are recognizing that plugging holes in the cracking dam of their internal infrastructure lowers costs, raises profits, boosts operational efficiencies, strengthens role based security and tightens audit trails.

Biometrics Is Changing The Landscape

There is a new identity sheriff in town that is transforming the workforce management and retail point of sale environment and the shiny silver badge says “biometric technology”.  Biometric technology identifies an individual by their physiological characteristics and makes it virtually impossible to assume the identity of someone else.  Retailers are belt tightening by enhancing internal security measures and incorporating biometric identification as part of their overall strategy.  They seek to invest in technologies like biometrics that offer strong potential for high returns on investment (ROI), raise employee productivity, stop buddy punching, reduce shrink and establish employee and customer accountability.

Biometrics offers all of these advantages and its practical and affordable applications to stem the tide of waste, corruption and fraud is quickly spreading across the retail landscape.

Biometrics Is Affordable And Helps Save The Environment

Despite the preconceived notion that a technology which can offer so many benefits has to cost an arm and a leg to use, biometrics also surprises many who realize that it is affordable and maximizes long term ROI.  It’s important to ascertain the long term ROI in a workforce management or retail point of service technology for your business before investing in it.  While it may be tempting to be drawn towards identification technologies that have an initial lower cost, most often these technologies actually end up costing you more in the long run due to the cost of ongoing maintenance or replacement cards and scanners.

In addition, biometric technology reduces plastic waste and lowers energy consumption to maintain civic environmental responsibility and maintain a “Green” identity.

The Future Of Biometrics In Retail

Keep biometric identification technology in mind when researching technological enhancements and upgrades to your retail business.  There are many resources to find biometric software platforms and hardware that can be customized to meet a business owner’s unique needs to ensure that it works 100% of the time when identifying an individual.  Although adoption of biometric identification technology in the U.S. retail market has been slow to develop, as word spreads about its benefits it will become more mainstream and widely adopted.


Infographic: How Do Employees Steal Time?


“ Time is at once the most valuable and the most perishable of all our possessions.” –John Randoph

Time theft.  Widely considered the Achilles heel of employee productivity and profit maximization, it siphons billions of dollars a year from businesses all throughout the U.S.  Whether it’s checking a Facebook account, playing games like Sudoku during working hours, taking a longer than normal lunch break or fudging time sheets, time theft is a grave problem and difficult to remedy.  One of the most interesting revelations about time theft we discovered is that three out of four employees are guilty and most do it on a regular basis unchecked.  Moreover, our business culture is ingrained with the notion that a few minutes to check our personal e-mails or talking with a friend on our cell phones doesn’t do much harm.

Au contraire mon ami.  That extra 15 minutes spent at lunch can equate to an extra day of vacation every month.  Chitchatting with a co-worker about last night’s episode of American Idol?  The average employee wastes about 4.5 hours per week on socializing and lollygagging, the equivalent of a six week vacation every year.

Ever wonder exactly how much money your business may be losing to employee time theft?  We did too.  We conducted some research, crunched the numbers and present you with this Infographic highlighting some of the gory details.  Don’t give up hope though.  There are plenty of technological advancements available that curb sources of time theft.  Perhaps these statistics and revelations will stir you enough to take action and turn your Chatty Cathies and Surfing Steves into more productive employees.  Or perhaps they won’t.  What the heck, it’s only money.

Learn how you can take control of your payroll and start saving money by visiting:

What other creative examples can you come up with of how employees steal time?  Please share them with us in the comments section below.

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M2SYS Announces Partnership With The WFC Group For RightPunch, A PC-Based Biometric Time Clock Solution

Exciting news from our corporate headquarters today.  We formerly announced a new partnership with The WorkForce Consultant Group (The WFC Group), a Chicago based  consulting firm that delivers end-to-end client centric workforce management software implementations and upgrades.  Here is a link to the Press Release:

The partnership is designed to help spread the adoption of RightPunch, our more affordable, more flexible PC-based biometric time clock designed to stop employee time theft, cut payroll costs and boost productivity.

We are very excited to be working with the pros at The WFC Group and foresee a bright future for continued RightPunch deployments in workforce management!