Employee Screenshot Monitoring Software and Its Benefits

Spread the love

Employee screenshot monitoring software is a program that lets executives capture screenshots of any employee’s computer without them even realizing it. As you can gather from the definition, this kind of tracking software can be an indispensable tool for any business. The process is completely automated and can help to better estimate employees’ performance and understand how to more effectively improve productivity. It can also prove useful for establishing employee accountability for protecting sensitive documents and ensuring proof of work.

Types of Employee Screenshot Monitoring Software

Depending on the implementation, screenshot monitoring software can be of two types: Manual and Automatic. The manual implementation requires the manager to activate this feature manually by selecting the time and the employee whose computer they want the screenshot of. On the other hand, with automatic implementation, the software takes screenshots at random intervals for a selected group of employees or for all of them.

The manual method is seen as more targeted, but it is more likely to be considered unfair by employees, whereas the automatic system is considered fairer because it is indiscriminate, and no specific employee is isolated and targeted. The best employee monitoring software – like CloudDesk – always comes with the automatic option for fair performance.

Is It Legal to Use Screenshot Monitoring Software?

Despite the widespread adoption of this system, there have been some concerns among the workforce as to whether granting managers access to all of their computer activities is even legal. And if yes, then to what extent? To answer – since there is no specific law or regulation for it – monitoring employees is perfectly legal in the great majority of cases. In some countries, you might need to collect the consent of the employee before initiating tracking, skip tracking personal emails or keystrokes, etc. depending on their state, local, or federal laws.

Benefits of Employee Screenshot Monitoring Software

Less Wasted Time

Being aware of the screenshot monitoring software, employees become more conscious about their work time, so their productivity and focus are naturally higher.

Clearer Picture of The Workflow

Sometimes simple tracking is not enough or there is no way of collecting information for managing remote employees, so screenshots can give a better understanding of employee workflow.

User Protection

Screenshot monitoring software is proof of employees’ productive and dedicated work. Employers will have no excuse to ever doubt a team member, and no corporate politics should ever impact a great team member’s performance review.



Employee Monitoring Software

Key Feature

- Time Tracking

- Face ID Verification

- PC & Web Activity Monitoring

Try Free Trial Now

Easier Remote Supervision

Screenshots provide visual information about remote employees’ workflow and their productivity and allow them to make timely adjustments.

Improve Employee Training

Screen capture is an excellent tool for effective employee training. It provides you with a complete picture and insight into the employee’s performance, which can be used for training and performance review.

Using employee screenshot monitoring software has some disadvantages too, but they can easily be eliminated when the benefits are so strong. It cuts down on the need for in-person supervision, so managers or team leads can put all their energy into productive work to help your business become more efficient.

How useful was this post?

Click on stars to rate the post!

Average rating 0 / 5. Vote count: 0

No votes so far! Be the first to rate this post.

Matthew Bennett

The author leads the digital marketing team at M2SYS Technology and an occasional blogger. He is passionate about writing various government and enterprise biometric identity management technology adoption related topics and the changes it brings on the general people’s lives.

Leave a Reply

Your email address will not be published.

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Need Help With Biometric Identity Management Project?

M2SYS Simplifies the development and deployment of biometric projects

Contact Us
Please enter the following information

Name (required)

Your Email (required)


How did you hear about us?

Need help with a biometric project? (required)

Sign me up for the newsletter