For a lot of employers, proper workforce management is worrisome. From ensuring proper time and attendance to avoiding payroll errors and buddy punching, workforce management can be difficult without a proper system in place. Even though new workforce management technologies emerge on a regular basis that simplify and streamline workflow, a tension free workplace seems more like a myth than reality to more employers than we may think. But is it really?
There are many workforce management technology solutions that exist which address the unique issues that companies face. These solutions are designed to automate all workforce management tasks including payroll, employee time and attendance, and employee performance.
However, having such a system in place may not always necessarily eliminate all employer workforce management tensions.
While it is true that a proper workforce management system will handle all workforce data processing tasks, it cannot ensure that data is authentic. To ensure a tension free workforce management, employers may want to consider biometric identification management as a solution. By integrating a biometric time clock with an existing workforce management solution, employers can eliminate payroll processing errors, buddy punching, employee time theft, and streamline workforce management.
In case you are not familiar with the advantages of biometric identification for workforce management, here is a quick overview. A biometric time clock identifies an employee by capturing and matching their unique biological characteristics such as a fingerprint, finger vein, palm vein or iris. Due to biometric characteristics being unique to every individual, using a biometric time clock means that there is no possibility the identity of an employee can be replicated or falsified. With a biometric time clock in place, employees cannot punch in for one another which can otherwise pose a threat for organizations that rely on PINs or ID cards to track employee time and attendance.
Tension Free, How?
Besides eliminating buddy punching and time theft (which according to the U.S. Department of Commerce costs American businesses in excess of $50 billion annually) there are a number of other ways biometrics enables tension free workforce management. Three such ways include:
#1 – Biometrics Increase Accuracy
Since biometric attributes are unique to every individual, they cannot be duplicated which means that when you are using biometric identification to track employee time and attendance, data will be accurate. When data from the biometric time clock is transferred into payroll processing software, HR staff can access the most accurate and updated employee attendance data.
#2 – Saves Time & Money
A biometric time clock saves HR time spent reconciling payroll by effectively eliminating manual calculation of employee work hours, overtime adjustments, and leave requests. Employee data is transferred to the payroll processing software directly from a biometric time clock. Time saved means money saved. In addition, paperwork also gets reduced which helps drastically reduce overall workforce operational costs.
#3 – Creates Audit Trails for Employee Accountability
Biometric time clocks create concrete time and attendance audit trails, which encourages employee responsibility and accountability. Since employees can be accurately identified and held responsible for late attendance and taking frequent, extended, or unscheduled breaks, they tend to become more responsible and accountable for time management.
Biometrics not only provides accurate payroll calculation but also saves employee time and decreases staffing overhead to effectively manage business operations and increase productivity. Considering these biometric time clock attributes, it is safe to say that a biometric time clock does indeed make tension free workforce management a reality.
If you are considering implementation of a biometric time clock system, take a look at the RightPunch™ biometric time clock solution.
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