{"id":9546,"date":"2018-08-02T06:55:18","date_gmt":"2018-08-02T10:55:18","guid":{"rendered":"https:\/\/www.m2sys.com\/blog\/?p=9546"},"modified":"2022-06-21T05:33:43","modified_gmt":"2022-06-21T09:33:43","slug":"top-six-features-to-assess-in-a-visitor-management-system","status":"publish","type":"post","link":"https:\/\/www.m2sys.com\/blog\/others\/top-six-features-to-assess-in-a-visitor-management-system\/","title":{"rendered":"Top Six Features to Assess in a Visitor Management System"},"content":{"rendered":"

Organization whether it is government or private, small or large, school or hospital, nowadays wants to keep their premises safe and secure due to various incidents. An office premise not only has its employees but also it has visitors on a regular basis. A visitor might be a person who is there for a meetup, or for an interview, he might be a contractor, a lawyer, a supplier, anybody other than an employee is considered as a visitor on the office premise. To identify and verify these people as visitors, organizations now feeling the need for introducing visitor management system. But choosing a proper visitor management system is very important because it is not only making the premises safe but also it provides valuable insight into business operations.<\/span><\/p>\n

You can not go for a visitor management system which is best for one reason and the average for the others. You have to pick the best solution which is customizable and scalable for your specific needs. Here are the top six must-have features businesses must consider before installing a visitor management system:<\/span><\/p>\n

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    Cloud: It is simple to implement<\/strong><\/h2>\n<\/li>\n<\/ol>\n

    When is the last time you have saved your visitor paper sign-in sheets into a spreadsheet or what you do with those sheets of paper when the book is full? A simple solution to these hassles is the cloud. With a cloud-based system, a visitor simply enters his\/her data, the cloud stores it and you have to do nothing. No more data entry responsibility.<\/span><\/p>\n

    Additionally, paper-based visitor log system is not secure. It has no privacy whatsoever. Anybody can see who has entered the building or who have left. It doesn\u2019t provide any privacy to the visitor as well. On the other hand, a cloud-based visitor management system is secure. Only the proper authority handles with the visitors\u2019 information.<\/span><\/p>\n

    If you are buying the system from a company who is going to provide you with a CD, you always have to look for new updates to stay bug-free. There is also a maintenance cost related to it as a support guy will visit your office and install the new updated software. On the contrary, if you buy software-as-a-Service (SaaS), you never have to worry about updating your software as you will always have the most updated version of it. You neither have to perform software maintenance nor think about new features, updates or patches as you will get them automatically.<\/span><\/p>\n

    With an installed solution you have to pay a large chunk of money at the very beginning and also have to pay monthly fees whether you have a database of 500 or 5 million. Interestingly SaaS is both customizable and affordable. Companies like M2SYS Technology provides you with a robust visitor management system – VisitorTrack\u2122 which is very customizable and you can pay as you go.<\/span><\/p>\n

    Also, you can access your data from anywhere in the world using a cloud-based visitor management system. You have to just log in and see the data you want to see like who is currently visiting your office, who went out, who will come etc.<\/span><\/p>\n

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      Biometric: simplifies and secures check-in process<\/strong><\/h2>\n<\/li>\n<\/ol>\n

      Places like government premises, military compounds, large organizations, theme parks; where a large number of visitors proper identification is an absolute must, can only be handled using biometric visitor management system. Paper-based visitor register is obsolete in such places because they can not provide accurate information and ensure safety. A biometric visitor management system whether it utilizes fingerprint, finger vein or iris technology is a perfect fit for those highly secured places.<\/span><\/p>\n

      With a biometric solution, a new visitor can be quickly enrolled in the system using his\/her fingerprint, finger vein or iris. It takes a couple of seconds to complete the process. Biometric visitor tracking software can quickly identify new visitors and detects the entry of regular ones.<\/span><\/p>\n

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        Blacklist – add the unauthorized or unwanted visitor to watchlist<\/strong><\/h2>\n<\/li>\n<\/ol>\n

        Where security is a main concern, pen and paper-based visitor registry system is redundant there. One cannot rely upon a manual system to add the unauthorized or unwanted visitor to watchlist. There is a high possibility anyone can fraud the system and enter the premises to breach the security. But a proper biometric visitor management solution like VisitorTrack\u2122 is highly capable of identifying these culprits by keeping their fingerprint, finger vein, iris etc. data which is impossible to forge or steal and add them as blacklisted. Whenever these unwanted visitors want to enter the premise the system will deny their access and send a notification to the proper authority.<\/span><\/p>\n