{"id":6446,"date":"2016-02-18T02:47:58","date_gmt":"2016-02-18T07:47:58","guid":{"rendered":"https:\/\/www.m2sys.com\/blog\/?p=6446"},"modified":"2024-08-26T04:16:33","modified_gmt":"2024-08-26T08:16:33","slug":"three-approaches-to-improve-workforce-management-efficiency","status":"publish","type":"post","link":"https:\/\/www.m2sys.com\/blog\/workforce-management\/three-approaches-to-improve-workforce-management-efficiency\/","title":{"rendered":"Three Approaches to Improve Workforce Management Efficiency"},"content":{"rendered":"

Improving employee efficiency is key<\/h2>\n
\"Workforce<\/a>
Simple efforts such as integrating a biometric timeclock can result in achieving higher employee efficiencies<\/figcaption><\/figure>\n

A lot of organizations have abandoned the typical 40 hour work week as the standard that we live by, which makes sense. Most employees work longer hours than their ancestors as consumer choices continue to exponentially multiply and pressure increases to boost revenues and remain competitive. Increased work hours do not necessarily mean increased efficiency though. Conversely, an increase in work-hours may sometimes have a negative effect on employee efficiency.<\/p>\n

The question then becomes: How can you improve employee efficiency when work hours increase? Here are three ways to improve employee efficiency and productivity:<\/p>\n

<\/h2>\n

1 \u2013 Empower & Communicate<\/h2>\n

\"Biometric<\/a>Empowering employees is an important element to increase efficiency. A lot of employers tend to have direct involvement in all day-to-day operations to make sure that quality is not compromised. While it may be true that employers involved in day-to-day operations contributes to organizational success, it may also waste valuable time which could be better spent working on big picture items.<\/p>\n

A more effective approach is to assign responsibilities to employees who are capable and can be trusted in their ability to perform. This will also help employees develop additional skills, a sense of responsibility, and leadership experience \u2013 all key elements that could benefit your organization.<\/p>\n

Another important tactic to improve employee efficiency is communication. With rapid advancements in communication technology, employee communication has become more efficient than ever before. Or has it? According to a McKinsey study<\/strong><\/a>, emails alone can take up to 28% of an employee\u2019s time at the workplace, and are the second most time consuming activity for employees after their job-specific tasks.<\/p>\n

Rather than relying solely on email, you should consider other workflow specific communication platforms or task management tools such as Slack<\/strong><\/a> and TeamWorkPM<\/strong><\/a>. You can also encourage employees to communicate more over phone to make work processes faster and more efficient – think about the time it takes to express thoughts via email (and how they may be misinterpreted) vs. picking up a phone and speaking directly to someone.<\/p>\n

Feedback is also a key aspect to increasing employee efficiency. Regular feedback to employees in an encouraging manner and a constructive way to correct any flaws can highly motivate employees to deliver and perform. Try to engage with your employees more and provide feedback; be it encouragement for a job well done, or that improvements are needed.<\/p>\n

\"A<\/a><\/p>\n

2 \u2013 Set Goals<\/h2>\n

You can\u2019t expect employees to be efficient if they don\u2019t have goals to aim for. If a goal is not clearly defined and achievable, employees will be less productive. Try to make sure employee assignments are clear and properly defined. Let them know exactly what you expect of them, and tell them specifically what impact their assignments will have.<\/p>\n

Employees without focused goals cannot work efficiently. Employees must have clearly defined goals that are truly achievable to perform efficiently. Try to set clear and narrow assignments for employees and let them know what exactly is expected of them. Set goals that are \u201cSMART\u201d:<\/p>\n

    \n
  • S<\/strong>pecific<\/li>\n
  • M<\/strong>easurable<\/li>\n
  • A<\/strong>ttainable<\/li>\n
  • R<\/strong>ealistic<\/li>\n
  • T<\/strong>imely<\/li>\n<\/ul>\n

    When possible, check if the tasks you are assigning to employees fit these requirements.<\/p>\n

    When necessary, try not to assign smaller tasks to employees when they are focused on a larger goal with high priority assignments. When employees concentrate on larger goals, they generally perform with higher efficiency.<\/p>\n

     <\/p>\n

    3 \u2013 Use a Biometric Timeclock<\/h2>\n