The Benefits of Measuring Employee Time and Attendance with a Biometric Time Clock

A biometric time clock is the most efficient workforce management tool for a number of reasons

Biometric Time Clocks are a more accurate way to measure employee time and attendance. Source: Pixabay

The days are gone when managers kept manual journals of employee time and attendance to calculate hours worked. These antiquated ways of measuring employee time and attendance do not have the ability to efficiently prevent buddy punching or time theft. Therefore, more companies are looking for a better solution to measure employee working hours and discovering that a biometric time clock offers a more secure alternative to manual timesheets.

A biometric time and attendance system is the automated method of recognizing an employee based on a physiological or behavioral characteristic. The most common biometric features used for employee identification are faces, fingerprints, finger veins, palm veins, irises, and voice patterns. When an employee attempts identification by their biological traits, a biometric hardware device compares the new scan to all available templates in order to find an exact match.
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Improving Workforce Accountability and Productivity with a Biometric Time Clock

Biometric time clock for employee accountability and productivity

Workforce accountability is not an easy thing to quantify, but its importance, along with productivity, has a significant impact on work environment, corporate culture and employee attitude. Source: Pixabay

If you have identified employee accountability as an issue for your business, you may have already taken measures to find the source behind the problem. Most likely, you have looked into the effectiveness of your leadership, the clarity of your strategic direction, employee engagement, and the execution philosophy of the firm. You may have also studied your employee monitoring and review system. Chances are if you took this step then you probably studied what technology you are using to help keep the gears of the business machine operating.  If you suddenly discovered that you are not using modern technology to safeguard your inventory and profits and more effectively track employee time and attendance with a biometric time clock, you may have uncovered a crack in the shell of your staff accountability platform.

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Tension Free Workforce Management – Myth or Reality?

Tension free workforce management

You don’t have to feel that a stress free workforce management implementation is a myth, and that the only way you can be tension free is by entering a forest

For a lot of employers, proper workforce management is worrisome. From ensuring proper time and attendance to avoiding payroll errors and buddy punching, workforce management can be difficult without a proper system in place. Even though new workforce management technologies emerge on a regular basis that simplify and streamline workflow, a tension free workplace seems more like a myth than reality to more employers than we may think. But is it really?

There are many workforce management technology solutions that exist which address the unique issues that companies face. These solutions are designed to automate all workforce management tasks including payroll, employee time and attendance, and employee performance.

However, having such a system in place may not always necessarily eliminate all employer workforce management tensions.

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5 Reasons Why Integrating a Biometric Time Clock Saves Money

biometric-time -clock-saves-money

Biometric time clock saves money by eliminating time theft and increasing productivity.

Managing employee time and attendance is a vital part of any businesses and since it is directly associated with measuring productivity, weaknesses and vulnerabilities could have serious negative consequences to the bottom line. Productivity declines that impact profits force companies to look for a more secure, accurate, and cost effective way of managing employee time and attendance. Often times, the answer to increasing employee productivity can be found through the use of a biometric time clock.

Although there is very little argument regarding the security and convenience of using biometric time clocks, many people question the cost effectiveness of this cutting edge technology. In today’s post we will discuss why we think integrating a biometric time clock for employee time and attendance saves you money. Continue reading →

Biometrics as an Alternative to Passwords

Biometrics as alternative to traditional authentication methods bring convenience and eliminate the need of losing and remembering the complex passwords.

Biometrics as alternative to traditional authentication methods bring convenience and eliminate the need of losing and remembering the complex passwords.

In the era of increasing security threats, the use of antiquated passwords, personal identification numbers (PINs), and tokens to protect data and assets leaves businesses susceptible to fraud and theft. Due to the fact that hackers are seemingly running rampant online and millions of users’ identification credentials have been compromised, efforts for stronger identity protection using biometrics are gaining momentum the AFP recently reported.

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The Rise of Biometric Time and Attendance in Workforce Management

Using palm vein biometrics for workforce management

Using palm vein biometrics for workforce management

More businesses are considering adopting biometric technology with their workforce management software. Fingerprint, finger vein, and palm vein biometrics are getting more attention around the world as viable biometric modalities that can be used for individual identification in different areas such as: Identity management, Employee time and attendance, Point of sale access etc.

Biometrics for workforce management is a rapidly growing trend not only to increase identification accuracy and security but also to ensure employee accountability, increase productivity, and boost business profits.

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@M2SYS Partners with RedPrairie to Offer PC-based Biometric Time Clocks for Employee Time and Attendance

A biometric time clock for labor tracking, preventing time theft and lowering costs.

RightPunch™ PC-based biometric time clock

Today M2SYS announced another partnership to broaden the reach of RightPunch™ a PC-based biometric time clock designed as an affordable alternative to a wall mounted time clock or a way to augment exist time clocks. We are proud to say that RedPrairie Corporation, a leader in enterprise workforce management software and labor tracking solutions that improve employee performance will now offer the RightPunch™ biometric time clock as a complement to their existing workforce optimization tools.

Many companies are already using the RightPunch™ biometric time clock and realizing the benefits after switching from paper time sheets, non-biometric time clocks or outdated time and attendance systems. Among the long list of benefits that a PC-based biometric time clock can bring to a company seeking to lower costs, raise employee productivity and maximize return on investment with a workforce management application the following are important benefits for companies to consider that seek to control labor costs:

  • Increased employee productivity by eliminating time theft and speeding up punch times.
  • Strengthened security and efficiency over ID cards or personal identification numbers (PINs).
  • Reduction of payroll inflation and payroll error rates.
  • Ensuring compliance with labor tracking laws by establishing a concrete audit trail of punch activity.
  • Offline punch capture and schedule enforcement to ensure accurate data and compliance in cases of network loss.

M2SYS has developed a customized version of RightPunch™ that interfaces with RedPrairie’s workforce management platform and communicates with RedPrairie time and attendance software to seamlessly submit stored punches, enforce schedule restrictions and provide access to employee self service features. RightPunch™ also has an optional touch screen interface allowing it to run on kiosks or terminals that can be mounted to the wall just like a traditional time clock. Under the terms of the partnership, RedPrairie will market and resell the RightPunch™ biometric time clock to its customers and prospects.

We are excited for the future of PC-based biometric time clocks and the benefits they can bring to companies seeking to fortify their workforce management software solutions. Please contact us with comments or feedback on this partnership or any other questions about our RightPunch™ solution.

A link to the press release announcing the partnership between M2SYS and RedPrairie can be found here.

It Takes a Few Seconds to Lose Billions – the Numbers Tell the Story

Labor tracking is a good way to assess employee time theftThe problem of employee time theft and how to rectify it is starting to gain traction with employers across the world.  As we pointed out in a recent White paper about eliminating time theft and increasing profits with PC-based biometrics, employee theft directly causes 1/3 of all corporate bankruptcies in the U.S. and of the many ways that employees bilk their employers, time theft is often considered one of the most preventable.  In a fiercely competitive global economy where employee efficiency and productivity are often key catalysts in the success or failure of a business, this is a particularly important subject to understand and address.

At its core, time theft doesn’t appear to be an overly egregious violation.  An employee shows up a few minutes late for work, takes 2 extra minutes for lunch or on a scheduled break each day and no one notices or really cares.  After all, what’s a couple of minutes of lost time going to mean in the grand scheme of things, especially if they work for a company that realizes billions of dollars per year in revenue?  Breaking down the numbers can provide a closer look at how much a few seconds or a few minutes can add up over the long term, as reported in our White paper:

“Employees taking lunch breaks just 15 minutes past their allotted time can equate to about an extra day of vacation per month, every month.”

“If every employee in a 100 employee organization took a 15 minute extended lunch each day, that would equal 1,200 free vacation days per year.”

Plugging holes in internal infrastructure can also help stop profits from bleeding due to employee time losses.  If an organization uses manual login procedures, entering a personal identification number (PIN) can take a few minutes each day if you add up clocking in/out with lunch and regularly scheduled breaks.  We estimated that for a company with 150 employees, this can translate into 18.5 days lost each month due to manual login procedures.

Cal Poly Pomona University recently switched over to using a PC-based biometric time and attendance interface and estimated that it saved their employees at least 2-3 minutes per day and boosted productivity significantly.

If you have not had the opportunity to review our White paper, it’s an easy read and will leave you smarter about the topic of strategies to eliminate time theft and boost employee productivity and accountability. The numbers tell the story.

What other strategies have you used to help lower time lost for your employees that have been successful?

Can Biometric Technology Bring Law and Order to the Wild West Of Retail?

Welcome to the Wild West of Retail

In these Wild West days of personal identification and loose security in retail, employees and customers can easily get away with pretending to be someone else or effortlessly take advantage of insecure store policies:

Running late and need someone else to clock you in?  No problem, just call a work buddy and they can take care of it for you.

Need an override on a transaction but the manager is busy?  No worries, grab their keys/ID card/PIN and take care of it yourself.

Out of razor blades for shaving?  Just grab a box from the storage room at work, no one will ever notice and besides, your employer will write it off as shrink.

Stole something and want to return it without a receipt? That’s easy at a store that doesn’t have a strict return policy.

More and more retail establishments are recognizing that plugging holes in the cracking dam of their internal infrastructure lowers costs, raises profits, boosts operational efficiencies, strengthens role based security and tightens audit trails.

Biometrics Is Changing The Landscape

There is a new identity sheriff in town that is transforming the workforce management and retail point of sale environment and the shiny silver badge says “biometric technology”.  Biometric technology identifies an individual by their physiological characteristics and makes it virtually impossible to assume the identity of someone else.  Retailers are belt tightening by enhancing internal security measures and incorporating biometric identification as part of their overall strategy.  They seek to invest in technologies like biometrics that offer strong potential for high returns on investment (ROI), raise employee productivity, stop buddy punching, reduce shrink and establish employee and customer accountability.

Biometrics offers all of these advantages and its practical and affordable applications to stem the tide of waste, corruption and fraud is quickly spreading across the retail landscape.

Biometrics Is Affordable And Helps Save The Environment

Despite the preconceived notion that a technology which can offer so many benefits has to cost an arm and a leg to use, biometrics also surprises many who realize that it is affordable and maximizes long term ROI.  It’s important to ascertain the long term ROI in a workforce management or retail point of service technology for your business before investing in it.  While it may be tempting to be drawn towards identification technologies that have an initial lower cost, most often these technologies actually end up costing you more in the long run due to the cost of ongoing maintenance or replacement cards and scanners.

In addition, biometric technology reduces plastic waste and lowers energy consumption to maintain civic environmental responsibility and maintain a “Green” identity.

The Future Of Biometrics In Retail

Keep biometric identification technology in mind when researching technological enhancements and upgrades to your retail business.  There are many resources to find biometric software platforms and hardware that can be customized to meet a business owner’s unique needs to ensure that it works 100% of the time when identifying an individual.  Although adoption of biometric identification technology in the U.S. retail market has been slow to develop, as word spreads about its benefits it will become more mainstream and widely adopted.

 

Infographic: How Do Employees Steal Time?

Employee-Time-Theft

“ Time is at once the most valuable and the most perishable of all our possessions.” –John Randoph

Time theft.  Widely considered the Achilles heel of employee productivity and profit maximization, it siphons billions of dollars a year from businesses all throughout the U.S.  Whether it’s checking a Facebook account, playing games like Sudoku during working hours, taking a longer than normal lunch break or fudging time sheets, time theft is a grave problem and difficult to remedy.  One of the most interesting revelations about time theft we discovered is that three out of four employees are guilty and most do it on a regular basis unchecked.  Moreover, our business culture is ingrained with the notion that a few minutes to check our personal e-mails or talking with a friend on our cell phones doesn’t do much harm.

Au contraire mon ami.  That extra 15 minutes spent at lunch can equate to an extra day of vacation every month.  Chitchatting with a co-worker about last night’s episode of American Idol?  The average employee wastes about 4.5 hours per week on socializing and lollygagging, the equivalent of a six week vacation every year.

Ever wonder exactly how much money your business may be losing to employee time theft?  We did too.  We conducted some research, crunched the numbers and present you with this Infographic highlighting some of the gory details.  Don’t give up hope though.  There are plenty of technological advancements available that curb sources of time theft.  Perhaps these statistics and revelations will stir you enough to take action and turn your Chatty Cathies and Surfing Steves into more productive employees.  Or perhaps they won’t.  What the heck, it’s only money.

Learn how you can take control of your payroll and start saving money by visiting:   http://www.m2sys.com/rightpunch-biometric-time-clock.htm

What other creative examples can you come up with of how employees steal time?  Please share them with us in the comments section below.

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